Third-party billing guidelines for students

Third-party billing is available for employers or other agencies who want to assist students with their college costs. These guidelines were established to ensure authorizations are processed in a timely manner. If you have any questions regarding an authorization or contact Accounts Receivable at 503-594-6068

Student requirements

• CCC must have a consent form (FERPA) on file allowing us to bill/release information to your sponsor.
  • The expiration date must be valid through the last day of the term; you must include the organization (sponsor) name and list a councilor or case worker name when available.
  • Permission to Release Information forms must be submitted by the deadline in the table below.
• A formal billing authorization from you or your sponsor must be uploaded to the college on the Sponsor Billing Dropbox by the deadline listed below.
  • A billing authorization must be submitted each term; we do not accept multi term authorizations.
  • There is a non-negotiable, non-refundable $25 service fee charged per student, per term. By submitting an authorization form, the Sponsor agrees to pay the service fee.

Timelines and restrictions

• Restrictions: Payment cannot be contingent upon grades or successful completion of class, enrollment, attendance, or financial aid status. CCC reserves the right to refuse authorizations if payment is contingent upon these restrictions.
• Due date: Billing Authorizations and Permission to Release Information forms MUST be in our office by the due date below. Billing Authorizations or FERPA Forms received after the due date will not be processed.
• Registration deadline: You must be registered for all your courses, including wait-listed, open-entry and late starting classes by the add/drop period for the term listed below to ensure charges are billed to your sponsor. No bill will be created for charges incurred AFTER the due date/registration deadline. 

All dates are subject to change without notice.

How it works

• Tuition and fee charges will be moved from your account to your sponsors account during the first couple weeks of the term. Beginning the third week of the term, once the add/drop period has ended, we will begin invoicing the sponsors for payment.
• You will need to check your account balance on a frequent basis through my.clackamas.edu as you are financially responsible for any unpaid balance on your account. Any charges that go unpaid by the sponsor may be placed back on your student account within 45 days of the bill date. You will be unable to register in future terms until your account balance is paid in full. If your sponsor fails to pay, you are financially responsible for all charges on your account including the $25 non-negotiable, non-refundable service fee. CCC reserves the right to revoke billing authorizations at any time.
• All charges not covered by the sponsor are the student’s financial responsibility.